The Executive Assistant to the Bishop / Curia Coordinator provides confidential executive and administrative support to the Bishop and serves as the primary point of contact for the Bishop’s Office in the Roman Catholic Diocese of Saskatoon.

The position is based at the Catholic Pastoral Centre on the Second Floor of the Cathedral of the Holy Family, 123 Nelson Road, Saskatoon.

The Executive Assistant is responsible for managing schedules, meetings, events, communications, governance activities, and administrative processes that support the effective functioning of the Bishop’s Office and Curia.

The Executive Assistant works closely with clergy, diocesan staff, parish leaders, volunteers, external stakeholders, and members of the public, and requires professionalism, discretion, sound judgment, and strong organizational skills.

JOB DESCRIPTION – LINK (also pasted below)

TO APPLY – Send resumé to HR@rcdos.ca or for more information, call (306) 659-5835.

Functional Supervision

This position also provides day-to-day work direction and coordination for:

• Administrative Assistant
• Executive Assistant to the Curia
• Reception

These employees receive assignments from the Executive Assistant to the Bishop and report directly to the Director of Administration and Finance.

Responsibilities

Duties include, but are not limited to:

Executive Assistance to the Bishop

• Serve as the primary point of contact for the Bishop’s Office for internal and external communication.
• Manage the Bishop’s calendar, appointments, meetings, travel, parish visits, and speaking engagements.
• Coordinate meeting logistics, hospitality, and event arrangements.
• Oversees and coordinates administrative support for diocesan committees and councils, ensuring effective management of correspondence, communications, meeting logistics, records, appointments, and follow-up activities.
• Prepare agendas, reports, presentations, correspondence, briefing materials, and other documentation and ensure accurate records management and document control practices.
• Draft, edit, proofread, and coordinate communications on behalf of the Bishop.
• Organize and maintain confidential records and information.
• Track clergy vacation requests, approvals, priests’ assignments, and related personnel records, wills and directives.
• Assist with invoice processing, expense reporting, and budget-related activities.
• Monitor priorities and ensure follow-up on commitments and action items.

Curia Coordination and Supervision

• Provide day-to-day work coordination and support to the Administrative Assistant and Executive Assistant to the Curia, including assigning and monitoring tasks.
• Assist with onboarding, orientation, training, and performance support activities in collaboration with Human Resources and the Director of Administration and Finance.
• Promote effective communication, collaboration, and service excellence within the Curia.
• Identify opportunities to improve administrative processes, systems, and workflows.

General Administrative Systems

• Identifies and implements office and administrative equipment and systems to ensure a smooth and effective office workflow.
• Seek opportunities to increase efficiency and improve processes.
• Anticipates office needs in all administrative areas and follows through on initiatives with little or no direct supervision.
• Contributes to website content and messaging as able and/or required.
• Responsible for the overall project management and implementation of Salesforce as a key administrative tool.
• Identify opportunities to improve administrative processes, systems, and workflows.

Other Projects & Activities

• Coordinates special annual events and education programs on behalf of the Bishop, such as Clergy Study Days, Clergy Day of Recollection, and Clergy Retreats. Also, coordinates the Volunteer Appreciation Reception, Administration Day, Safeguarding continuing Education and Orientation, etc.
• Works with the Bishop’s Delegate for International Clergy and Human Resources to support volunteer programs, coordinate the welcoming and orientation of international clergy, assist with work permit and immigration processes as required, and support the Bishop’s Office volunteer committee.
• Provide administrative support to the Vicar General and other diocesan leaders as required.
• Supports and coordinates other special projects/events as assigned.

Disclaimer Clause: The above statements are intended to describe the general nature and level of work for this position. This description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Additional related duties may be assigned as required.

Working Conditions

• Full-time position based on a 37.5-hour work week.
• May occasionally require working evenings and weekends.
• Requires spending long and continuous hours using office equipment (i.e., computers).
• High attention and focus on detail are required.
• Some stress is associated with managing multiple projects/events, working in a fast-paced and ever-changing environment, and dealing with highly sensitive situations.

Qualifications (Education/Experience)

Due to the nature of this role, candidates must demonstrate an understanding of the Catholic faith and the ability to support the mission and values of the Roman Catholic Diocese of Saskatoon. Preference may be given to practicing Roman Catholics.

• A diploma or degree in Business Administration, Office Administration, or a related field, or an equivalent combination of education and experience.
• Minimum seven (7) years of progressively responsible administrative experience supporting senior leaders
• Technical proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint), virtual collaboration platforms such as Webex and Zoom, and CRM platforms such as Salesforce.
• Demonstrated ability to manage confidential, sensitive, and time-sensitive matters with professionalism, diplomacy, sound judgment, and discretion while working effectively with a variety of stakeholders.
• Experience coordinating multiple priorities within a complex and fast-paced environment.
• Exceptional communication, interpersonal, and relationship-building skills, with a commitment to service, collaboration, professionalism, and positive working relationships.
• Experience tracking expenditures, processing financial documentation, and supporting budget-related activities.
• Demonstrated ability to identify opportunities for process improvement, maintain a high level of accuracy and quality in work, and adapt effectively to changing priorities and organizational needs
• A successful criminal record check for the vulnerable sector.

Key Skills and Behavioural Competencies

Faith: Supports and is personally committed to the Roman Catholic Diocese of Saskatoon’s Pastoral Plan, associated goals, and the overall Mission of “To Proclaim Christ and God’s Kingdom Today.” Have the same mind and heart as Christ Jesus (Phil 2:5).

Communication: Clearly expresses and conveys information to a variety of audiences to ensure the message is delivered and understood, using active listening techniques to understand effectively and adapting the communication to respond to the audience and situational requirements

Personal Leadership: Takes personal ownership, responsibility, and pride in the quality and timeliness of work and achieves results. Displays commitment and dedication to the organization, stakeholders, and colleagues and follows through on commitments.

Interpersonal Relationships: Builds successful relationships and fosters camaraderie underpinned by trust, honesty, understanding, teamwork, and mutual support.  Exhibits emotional and social intelligence.

Planning and Organizing: Accurately estimates the duration and level of difficulty of tasks and projects, sets out goals, objectives, and work plans, and effectively manages multiple priorities and responsibilities of the position in a timely way.

Analytical Thinking/Problem Solving: Apply logical reasoning when addressing problems or situations, consider key issues, evaluate possible approaches or solutions, and determine the best option for the situation.

Leadership and Learning: Maintains a professional and positive manner even under changing or uncertain conditions; provides support, coaching, encouragement and direction and engages others to accomplish organizational goals.  Promotes continuous improvement and learning environment.

Adaptability/Flexibility:  Adapts and responds to changing conditions, priorities, technologies and requirements. A willingness to alter opinions when necessary and apply versatility in the face of change.

TO APPLY: Send Resumé to hr@rcdos.ca or for more information, call (306) 659-5835.

The Roman Catholic Diocese of Calgary, Alberta, is seeking a full-time (35 hours) Discipleship and Catechetical Ministry Coordinator to work from the Catholic Pastoral Centre in Calgary.

JOB DESCRIPTION – PDF

The Diocese of Hamilton is seeking a Director of Liturgy.

• Job Title: Director of Liturgy
• Department: Pastoral Offices
• Date: December 2026
• Hours: 32 hours/week – some evening and weekends required
• Vacancy: Filling an existing role
• Salary: $75,000 – $85,000

JOB DESCRIPTION – PDF

The Roman Catholic Diocese of Hamilton, established in 1856, is the second largest diocese in English speaking Canada and serves the needs of more than 700,000 Roman Catholics, throughout Southwestern Ontario.

Reporting to Chancellor, this position is responsible for providing good liturgical practices throughout the Diocese of Hamilton. Although the position will be based in Hamilton, travel throughout the Diocese will be required.

Primary Responsibilities

• Provides Liturgical Ministry Formation opportunities through workshops and retreats for Ministers of the Word, Communion and Music as well as Children’s Liturgy Leaders.
• Implements the introduction of updated liturgical requirements through the coordination of workshops for the clergy and lay liturgical ministers throughout the Diocese.
• Prepare Diocesan liturgies and liturgies for schools and parishes as required.
• Coordinates the mandates for lectors and Ministers of Communion.
• Prepares and coordinates Diocesan Liturgical Celebrations.
• Advises the Bishop on liturgical issues, develops guidelines for liturgical practices in the Diocese and provides expertise to the clergy and other Ministers throughout the Diocese.
• As needed, makes available new books and resources relating to liturgical issues.

Required Qualifications and Experience

• Graduate/Post Graduate Degree or approved Certification in Roman Catholic Liturgical studies OR Master of Theological Studies (M.Div.), M.A of Theology.
• 5-year experience in liturgical ministry preferred.
• A strong background in sacred music would be highly beneficial.
• Skilled workshop facilitator.
• Familiarity with the Canadian Liturgical books and official documents published by the Holy See is required.
• Full communion with the Roman Catholic Church, as determined at the sole discretion of the Bishop of the Diocese.

APPLICATION – LINK

The Office of the Bishop with the Diocese of Hamilton is looking for a full-time Executive Assistant to the Bishop.

• Job Title: Executive Assistant to the Bishop
• Department: Office of the Bishop
• Date: December 2026
• Hours: 32 hours/week (Monday to Thursday 9am to 4:30pm and Friday 9am to 1pm)
• Vacancy: Filling an existing role
• Salary: $65,000 – $75,000

 Reporting to the Bishop of Hamilton, this position offers a competitive rate of pay and benefits/pension package, which includes:

• Extended Health/Dental Coverage
• Vacation Days / Paid Sick Days
• Matching Defined Contribution Pension Plan

Key Responsibilities:

• Welcome visitors to the Bishop’s office in a professional and hospitable manner, ensuring their comfort and coordinating meeting arrangements, including refreshments or meals, as required.
• Screen, manage, and direct incoming telephone calls to the Bishop’s Office.
• Review and prioritize incoming emails and correspondence, coordinating with the Bishop to determine appropriate follow-up actions.
• Prepare, type, format, and print confidential documents and other sensitive materials with a high degree of discretion.
• Coordinate appointments, invitations, reservations, and travel arrangements, ensuring accuracy and attention to detail.
• Maintain and manage the Bishop’s calendar, including scheduling meetings and appointments.
• Communicate and liaise with parishes, internal departments, and external contacts to relay messages, share information, and facilitate effective communication.
• Maintain and organize electronic and physical filing systems for the Bishop’s Office, ensuring records are accurate, current, and confidential.
• Monitor office supplies, place orders as needed, and ensure the office remains adequately stocked.
• Coordinate special events and assignments, including group luncheons and dinners, and liaise with hotels, caterers, and other service providers regarding meeting rooms, catering, and related arrangements.
• Prepare and distribute agendas and related materials for Episcopal Board meetings.
• Develop and maintain the annual Episcopal Board meeting schedule, making updates and adjustments as required.
• Perform other related duties and special projects assigned.

Qualifications:

• Minimum 10–15 years of experience in a senior administrative support role, preferably in a religious setting.
• Full communion with and a strong understanding of the Roman Catholic faith.
• Excellent written and verbal English communication skills, with exceptional attention to detail.
• Advanced proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Exceptional organizational, planning, and time-management skills, with the ability to prioritize competing demands in a fast-paced environment.
• Strong interpersonal, diplomatic, and professional communication skills when interacting with clergy, staff, visitors, and senior-level individuals.
• Demonstrated discretion, sound judgment, and a strong commitment to confidentiality.
• Ability to work independently, anticipate needs, exercise initiative, and solve problems effectively.
• Adaptable, composed under pressure, and committed to continuous learning and professional development.
• Ability to represent the Office of the Bishop with professionalism, discretion, and a spirit of service.
• Previous employment or volunteer experience within the Catholic Church is considered an asset.
• A satisfactory criminal background check will be required for the successful candidate.

APPLICATION – LINK